Because let’s face it – this is probably a brand new territory for you. hbspt.cta.load(430132, '09bd674c-d97a-4d8c-88c2-43fc7e40f08d', {}); Endless Events are the nationwide, event production Einsteins. Giving the production company an idea of your budget is extremely important. Public events like fundraisers, store openings, and trade shows help your organization reach people outside your immediate circle. So before meeting with a virtual event production company, start by asking yourself the general questions you would ask normally for any event: 1. Think about how much you have budgeted for each individual chunk of the event. You probably fall in the middle of this range, but knowing where can help narrow your search. If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. It offers interactive Q&A, live polls and insights about your audience. What are their jobs? You’ll need to find a way to stay connected with registrants, and keep them excited about your virtual event. How to host a virtual event (and tools that can help) There are a variety of ways to host a virtual event. What is your budget for the event and the hosting solution? Even if you have an amazing virtual experience planned, failing to properly register and remind your attendees about it can lead to low-turnout. If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. Slido is the ultimate Q&A and polling platform for live and virtual meetings and events. These are the parts you’ll want to go seamlessly. If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. Know exactly who you’re trying to captivate with this event so you can relay the information when meeting with a virtual event production company. What types of offer do they respond best to? Think about them and write them down so you can present them when meeting with a virtual event production company. The best way to measure the success of your event is using analytics. How are you planning on nurturing your audience after the event is done? You can create a totally customized event based on the type of content and experience you want to deliver. So to help you out, we’ve compiled a list of 45 questions you want to ask yourself prior to scheduling this meeting. A. There are so many more questions you need to be asking in order to build a strong demographic profile.A few other questions to ask include: 1. At this point, you’ll want to define why you’re putting together this event, and what you’re hoping to achieve. They’re the ones who will have to keep a virtual audience engaged when there are so many other things they could be doing instead. Gamification can encourage attendee participation by introducing variety in content and format. Post-event surveys can tell you exactly what attendees, sponsors, and stakeholders loved about your event and what you can do to make it even better next time. You need to get creative in order to innovate engaging activities for your virtual audience. Big or small, general or technical, there are special considerations that make virtual events of all kinds successful. time of day) Helpfulness of online event staff; Don’t wait until after the event! Do you want one? Virtual events are reliant on technology companies and the hosting software they provide to create digital spaces to meet in. And the right virtual event production company will jump at the opportunity to help you with all of this! The same way your in-person events have goals, so do your virtual ones. 3. To skip straight to the questions, click here. A virtual event is built around content, attendee engagement, and data. Brandt Krueger Presents: A Live Stream Horror Story! Depending on the event and the scope of feedback, the questions could be asked in different ways, like… Platforms vary greatly in the maximum number of attendees they can host. If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. check out our blog series all about the topic! 1. And if you’re unsure whether or not they can pull it off, having someone train them is a huge plus. Options include password sent to registration database, user and password login, Google/Facebook single sign-on, and more. And there are plenty of things to consider and check off the list. Think about what metrics you want to closely monitor throughout the experience. How To Convert Your In-Person Event To A Virtual Event, are now scrambling to figure out how to replicate the in-person experience in a virtual environment, you shouldn’t opt for a jack-of-all-trades style of platform, Engagement will be the word to live by when it comes to your virtual event, Top Tips for Hiring Event Production Companies. Virtual events offer a lot of brand new possibilities. You need to have a solid gasp of your audience’s general psyche. What if I already made a hotel reservation? These survey questions can be asked for public events, training courses, conferences, conclaves, exhibitions, and webinars. Maximize public participation in future events by finding out what keeps people coming back for more. This way, they can align themselves with the goals of your event, and put together an experience that matches exactly what you want to accomplish and offer your attendees. The right questions can help you gauge the success of the event overall. Social media campaigns and email reminders are a great place to start. You may pre-record some sessions, so it’s much more manageable during the event. Video, slides, or something different? Do you need a marketing site, registration page and more advanced follow-up features? It’s best to include a mix of all three in your post-event survey. Content format and quality are more important now than ever. Is the program for employees? The company will appreciate getting as much information from you as possible. This way, they know what will be and won’t be possible for your virtual event. Why should people take the time of day to attend your event? New registrants may view a video of the event. Converting your in-person event to a virtual event? Yes/no questions. Remember that you’re competing for your attendees’ attention in a completely different spectrum when calculating this! Think about the pre and post-event strategy. If you record the whole thing and then make it available on your website and social media channels, people will keep coming back to it if they didn’t attend when it was happening. Then, incorporate survey questions around those components. More inspiration: 7 Ideas for Virtual Event Follow-Up. Most-Asked Nonprofit Virtual Event Questions. Is it lead generation? Give proper consideration to the resolution. Virtual events will never be able to offer the same level of face-to-face interaction as in-person events. So hiring the best in the field is a big step towards success. General, breakout, or entertainment? Virtual events are rife with potential for amazing experiences, but just as rife with obstacles that can make for disappointing affairs if not dealt with properly. Start an online discussion by live tweeting an event, asking a question, or hosting an Ask Me Anything. The best thing you can do to start this journey off with the right foot is to be prepared. A pivotal piece of your virtual event will be the platform. Blog, Virtual Events, Virtual Experiences. Virtual event panels and forums - Live-stream from your New York Office or your San Francisco home. The Virtual Event Platform and mobile app will be optimized for the visually impaired and for text-to-speech software. But at the end of the day, when meeting with a virtual event production company, you’ll still want to offer as much information as possible on this front. In this Q&A format, we ask — and answer — important questions marketers should a ddress to make their virtual events deliver value to attendees and profits to their business. Responsibility In Events: What If Someone Gets Sick? At the end of an event, no matter how wonderful the experience, attendees do not want to fill out a pages-long survey. Event feedback survey questions are survey questions asked after an event has concluded to the attendees to understand their opinions about the event. This will be a great starting point for what you’d want your virtual event to look like. Each Virtual Quiz Event has an ‘Enter quiz’ button, enabling you to enter to play the fundraiser’s quiz. Walk the production company through all the people who are involved in planning the event and what their roles are. Be as specific as possible. Answering these questions will help you avoid tripping over virtual-event s tumbling blocks , such as rely ing too much on technology or production services to lift a physical agenda and shift it into a n online venue . Good Internet connection is a non-negotiable in the scope of virtual events. What’s the why behind it? This will help you decide on what functionalities and features are most important. Measure the value of an event by asking these important questions on your post virtual event survey. First things first, you have to remember that there are many things about in-person events that still apply to virtual events. Conference Swag. ; Choose from 14 trivia themes – including 4 holiday themes! What is the size of your event? Some probably didn’t even cross your mind! 2021 Event Design Trends With Nick Borelli! Charismatic and dynamic people should be your go-to. Make any event session virtual or create hybrid events using powerful live streaming and on-demand capabilities that are integrated into your larger event marketing solution. Virtual events can still include entertainment. Virtual Event Tip Sheet: Five Key Questions. Review the FAQs […] March 31, 2020 • 10 minutes. This time around, you’re not just competing with your attendees’ phone. Q. I have over 100 sessions, is it possible for me to go virtual? The max number of questions should be 10, but 3–5 questions … And we’re right there with you! If you’re not sure whether or not what you have planned is enough to keep attendees hooked, having someone on your side to help you source the right kind of content will be a good idea. stand out. Be Sure to Watch Episode 1: Taking Your Physical Event Virtual Episode 2: How to Choose the Right Virtual Event Platforms Episode 3: How to Map Out An Engaging Audience … If you think it’s important for your event to include virtual rooms where attendees can interact with each other, make it known to the production company. All Rights Reserved. Print it out and get planning! The first virtual presentation was on November 19, 2020. First things first, you have to remember that there are many things about in-person events that still apply to virtual events. What is the goal of your event? We’ve put together a list of some of the most important considerations you should keep in mind when planning your next virtual event. One of the main reasons people attend events in the first place is for networking opportunities. Hosting an online group is a great way to engage your audience with a live Q&A session. We’ve already covered the reasons why you shouldn’t opt for a jack-of-all-trades style of platform. What are you needs before and after the event? It has different event “areas” like you would have at a physical event, such as a stage, sessions, expo booths and networking area. If so, share them with the production company so they can integrate them into your virtual event. Now, if you ask yourself all of these questions before meeting with a virtual event production company, you’re in for a good call. So hiring the best in the field is a big step towards success. Educational? Virtual icebreaker questions are prompts you include in a virtual meeting for attendees to share a little about themselves and do some team building. Product. So before meeting with a virtual event production company, start by asking yourself the general questions you would ask normally for any event: A pivotal piece of your virtual event will be the platform. 2. Strategy for a virtual event will invariably involve different skills than those demanded from an in-person experience. Product Tour; Questions; Live Polls; Quizzes; Live Video Integration; Analytics; Integrations; Product tour. Custom promo products that people actually want to keep. More Resources. Maximize engagement in virtual happy hours, virtual events and online meetings. Live tweeting . How familiar or active are they with basic social media? Create different event ticket types so that people can be matched up in networking based on similar interests or industries. Who are they? Make sure you have a solid plan in place to keep track of registrants, and use marketing to keep your virtual even front of mind as it draws closer to kickoff. Speaking of hype, that’s something you’ll want to carry on after the event. Give as much detail as you can when meeting with a virtual event production company. There is plenty of opportunity for evergreen content with virtual events. Be it a small gathering, conference, sports event, fundraisers, trade shows, capturing the valuable feedbackhas become essential for businesses, associations, or even non-profit organizations. Skip to main content. (e.g. First, let's take a look at the context that has shaped the virtual event solution market as we know it today. Play as many times as you want. This is the best way to allow them to come up with the best-tailored solution for you! Virtual Events: Six Questions to Ask Yourself to Ensure Success! Choosing the right questions in virtual event questions scope of virtual events world of possibilities or hosting an me! Evergreen content with virtual events of all kinds successful we take care of the reasons! Relevant to you and no penalty will be the platform sessions ; ;... Other Ideas: more inspiration: 7 Ideas for virtual event production, & the event user! Find a way to allow them to come up with the whole Internet books. 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